Privacy Policy

Effective Date: 1 May 2026

1. Who We Are

This website is operated by AI Copy Refinery (“we,” “us,” or “our”).
Our website address is: https://aicopyrefinery.com

AI Copy Refinery is the data controller responsible for your personal data.

If you have any questions about this Privacy Policy or how your data is handled, contact us at: support@aicopyrefinery.com

By using this website, you confirm that you are at least 18 years of age.

Our policy complies with US law accordingly implemented, including that required by the EU
General Data Protection Regulation (GDPR)

2. Information We Collect

We collect information in the following ways:

a) Information You Provide Directly

Name
Email address
Website (if submitted)
Any information submitted through contact forms, comments, or inquiries

b) Automatically Collected Information

When you visit our site, we may collect:

IP address
Browser type and version
Device type
Pages visited and time spent on the site
Referring URLs
Actions taken on the site (e.g., links clicked)

c) Content You Submit

If you use our services, we may process text or prompts you provide. We treat this content as confidential.

d) Cookies and Tracking Technologies

We use cookies and similar technologies to:

Improve user experience
Remember preferences
Analyze website performance

(See Section 6 for more details.)

3. Legal Basis for Processing

We process your data based on:

Your consent
Performance of a contract (e.g., delivering services)
Legitimate business interests (e.g., improving services, security, analytics)
Compliance with legal obligations

4. How We Use Your Information

We may use your information to:

Operate and maintain the website
Provide and improve our services
Respond to inquiries and support requests
Send administrative communications (e.g., confirmations, updates, security notices)
Send marketing emails (only if you opt in—you can unsubscribe anytime)
Monitor and analyze performance and user behavior
Prevent fraud, spam, and abuse
Protect against unauthorized or illegal activity

5. AI Data Processing

As part of our services:

Your submitted content may be processed by third-party AI providers (e.g., OpenAI, Anthropic)
We do not use your content to train our own AI models
Third-party providers process data under their own privacy policies
All outputs are suggestions—you retain full control over final use

6. Cookies

We use cookies to enhance your experience.

Types of Cookies:

Essential Cookies – Required for functionality (login, security)
Preference Cookies – Remember your settings
Analytics Cookies – Help us understand site usage

Cookie Duration:

Comment cookies: up to 1 year
Login cookies: 2 days (or 2 weeks if “Remember Me” is selected)
Session cookies: expire when browser is closed

You can disable cookies via your browser settings.
Note: Some parts of the site may not function properly if cookies are disabled.

7. Comments and Public Data

When you leave a comment:

We collect the data shown in the form, plus IP address and browser data for spam detection
An anonymized hash of your email may be shared with Gravatar
Approved comments (and your name/website, if provided) are publicly visible

8. Embedded Content and External Links

Articles may include embedded content (e.g., videos, images).

Embedded content behaves as if you visited the external website directly. These sites may:

Collect data
Use cookies
Track your interaction

We are not responsible for the privacy practices of external websites.

9. Third-Party Services

We use trusted third-party providers, including:

Analytics tools (e.g., Google Analytics)
Email marketing platforms
Spam detection services
Payment processors (e.g., Stripe, PayPal)
AI service providers

These services may process your data according to their own privacy policies.

10. How We Share Your Data

We do not sell your personal data.

We may share your data:

With service providers who help operate our business
When required by law
To protect our rights or prevent fraud

We may also transfer your data in the event of a business sale, merger, or acquisition.

11. Anonymous Data

We may use anonymized or aggregated data (which does not identify you) for:

Analytics
Marketing
Business insights

12. Data Retention

Comments and metadata are retained indefinitely
User account data is stored until deleted
Analytics data may be retained for a limited period (e.g., up to 26 months)
Email/contact data is retained until you unsubscribe or request deletion

13. Your Rights

Depending on your location, you may have the right to:

Access your personal data
Correct or update your data
Request deletion (“right to be forgotten”)
Withdraw consent
Request a copy of your data

Opt-Out:

You can unsubscribe from emails at any time using the link provided.

To exercise your rights, contact: support@aicopyrefinery.com

14. International Data Transfers

Your data may be processed outside your country, including in jurisdictions where our service providers operate.

15. Data Security

We use reasonable security measures, including encryption, to protect your data.

However, no method of transmission over the internet is 100% secure.

16. Data Breach Notification

In the event of a data breach that poses a risk to your personal data, we will notify affected users where required by law.

17. Sensitive Information

Please do not submit sensitive personal data (e.g., health, political, or financial information).
If you do, it will be handled under this policy.

18. Children’s Privacy

This website is not intended for individuals under 18.
We do not knowingly collect data from children.

19. Changes to This Policy

We may update this Privacy Policy at any time.
Changes will be posted on this page with an updated effective date.

Continued use of the site means you accept those changes.

20. Contact Us

If you have questions about this Privacy Policy or your data contact us at: support@aicopyrefinery.com